Practices that Use Less Paper
Cutting back on unnecessary paper use can be an unobtrusive, gradual process that will yield savings instantly. For best results, start out with a few easy changes and step up your efforts over time.
- Electronic instead of paper documents
- Duplex printing and copying instead of single sided
- Reuse of single sided print-outs, envelopes and other paper products.
- Distribute reports and memos electronically
- Scan incoming paperwork and store all documents on a network rather than in filing cabinets.
- Switch to electronic forms such as timesheets, purchase orders, and incident reports.
- Print on-demand rather than stockpiling paper documents like letterhead and newsletters that will become outdated.
- E-mail documents rather than faxing them, or fax them electronically from your computer instead of using hard copies. Search the Internet to find an electronic fax service that meets the needs of your organization.
- Avoid printing e-mails and web pages; file them on a hard drive not in a filing cabinet.
- Print on both sides of a sheet instead of just the front.
- Set the default on all copiers and printers to duplex.
- Use paper that has printing on only one side and is blank on the other in a designated “draft” copier, printer, or paper tray.
- Reuse manila envelopes for internal mailings.
- Use outdated letterhead for in-house memos.
Related content on this website:
The Impact of Paper Waste: Get the facts on the toll paper waste takes on the environment and the bottom line.
Paperless Express: This comprehensive and easy to follow guide provides tips and tools for office workers and managers in business, government, and other organizations. You will find steps to reduce paper at your desk, in the mail room, by using new technologies, and in many other ways.